OHEJP SimEx 2022

The OHEJP SimEx

As a subtask of the overarching WP4 there will be an opportunity for all partner institutes to take part in the conduction of a national-level One Health-exercise. This is a chance for your institution to meet with the other sectors (animal health, public health, food safety) to find solutions to common issues through facilitator-guided scenarios and activities.

 

What is the exercise all about?

The aim of the exercise is to provide an organized tabletop-setting for the participators, where they get the opportunity to deal with outbreak situations using a One Health perspective.

The scenario will focus on the sharing of relevant data, when and how to cooperate and better understanding the different prerequisites for the different sectors.

Some parts will be straightforward, and some more challenging, depending on previous experiences, and there will also be some opportunities to add national objectives, unique for the participating country or institute.

We would like to make it clear that even though there will be challenging questions and practical activities it won’t be a full-scale simulation. By keeping the original objectives, but making some modification to the format, we will make the exercise more accessible, achievable and a beneficial learning opportunity for all participators.

 

Who is the exercise targeted towards?

This exercise is open to OHEJP consortium members.

The participating institute will assign one Local Exercise Leader and one Local Evaluator, to prepare the participation on a national basis. One of the Local Exercise Leaders will be responsible for coordinating the national part (NEL). They will also be responsible for selecting the training audience, suggested to be the outbreak team. Read further about their roles below.

If your country sees a need for other institutes or agencies to participate, you are free to invite them, and they only have to cover their own expenses. But we need to be informed of their participation as soon as possible.

 

Where and when will this happen?

The Exercise Leaders for each country will decide the dates and location for their national conduction together. The exercise will occur in a venue of your choise in your country. Recommended time is 2–3 days. Days can be chosen for your convenience between May to July. We suggest that you decide for two options as soon as possible and let us know!

All Local Exercise Leaders will be invited to a workshop in March, to better understand the exercise and the settings.

 

Responsibilities for Participators

Local Exercise Leader (LEL)

Each participating sector or institute need one Local Exercise Leader, (also called Contact person).

For OHEJP members this position has a 2-month funding on a 44/56 basis.

Based on the guides and instructions provided by the SimEx Team, the Local Exercise Leader is supposed to plan and facilitate their own institution’s participation.

The Local Exercise Leader should:

  • Support the NEL.
  • Be the link between SimEx Team and own institution.
  • Be the link between NEL and own institution.
  • Cooperate with local evaluator.
  • Attend the workshop held in March. This will be 2–3 days of instructions and training to understand the scenario and exercise.
  • Set up institutional objectives (optional).
  • Identify persons and fill positions in the training audience.
  • Prepare training audience and personnel for the exercise.
  • Lead the exercise and keep training audience on track.
  • Make sure training audience and exercise personnel have all necessary equipment.

 

National Exercise Leader (NEL)

Each participating country needs one National Exercise Leader (also called National contact).

This person should also be one of the Local Exercise Leaders and has an extra 2-month funding on a 44/56 basis.

Based on the guides and instructions provided by the SimEx Team, the National Exercise Leader is supposed to lead and coordinate their own country’s participation.

The National Exercise Leader should:

  • Adapt the exercise for national routines and procedures.
  • Coordinate Local Exercise Leaders.
  • Set up national objectives (optional).
  • Harmonize institute objectives.
  • Fill exercise personnel positions on national level.

 

Local evaluator (LE)

Each institute or sector should appoint a local evaluator. This person is responsible for the evaluation during and after the conduction. Together with other evaluators from their own country the Local Evaluator should create the final report. They must be able to determine if there is a need for a classified national report, and a public report to deliver to the SimEx Team.

The local evaluator should:

  • Cooperate with LEL.
  • Cooperate and coordinate with the other local evaluators from their own country.
  • Participate at a digital meeting in early April, to learn more about the evaluation process.
  • Translate the evaluation documents (if needed. Delivered in English).
  • Monitor and evaluate, and facilitate the training audience’s evaluation, during conduction.
  • Compile results and write a report.

 

Training audience (TA)

Each institute will have to appoint the persons they find most suitable to participate. More information about recommended skills and functions will come.

The training audience should:

  • Be able to take part in pre-exercise information from the Local Exercise Leader.
  • Be able to attend during the conduction of the exercise, at location decided by the country’s local exercise leaders.
  • Take part in the post-exercise evaluation.

 

For further information and enquiries email: simex@sva.se

Frequently Asked Questions