OHEJP SimEx 2022

One Health EJP SimEx

As a subtask of the overarching WP4 there will be an opportunity for all partner institutes to take part in the conduction of a national-level One Health-exercise. This is a chance for your institution to meet with the other sectors (animal health, public health, food safety) to find solutions to common issues through facilitator-guided scenarios and activities.

What is the exercise all about?
The aim of the exercise is to provide an organized tabletop-setting for the participators, where they get the opportunity to deal with outbreak situations using a One Health perspective.

The scenario will focus on the sharing of relevant data, when and how to cooperate and better understanding the different prerequisites for the different sectors.

Some parts will be straightforward, and some more challenging, depending on previous experiences, and there will also be some opportunities to add national objectives, unique for the participating country or institute.

We would like to make it clear that even though there will be challenging questions and practical activities it won’t be a full-scale simulation. By keeping the original objectives, but making some modification to the format, we will make the exercise more accessible, achievable and a beneficial learning opportunity for all participators.

Who is the exercise targeted towards?
This exercise is open to OHEJP consortium members.

The participating institute will assign one Local Exercise Leader and one Local Evaluator, to prepare the participation on a national basis. One of the Local Exercise Leaders will be responsible for coordinating the national part (NEL). They will also be responsible for selecting the training audience, suggested to be the outbreak team. Read further about their roles below.

If your country sees a need for other institutes or agencies to participate, you are free to invite them, and they only have to cover their own expenses. But we need to be informed of their participation as soon as possible.

Where and when will this happen?
The Exercise Leaders for each country will decide the dates and location for their national conduction together. The exercise will occur in a venue of your choice in your country. Recommended time is 2 days. Days can be chosen for your convenience between May to July. Please let us know your choice of dates ASAP! Email: [email protected]

All Local Exercise Leaders are invited to a workshop 21-23rd March, to better understand the exercise and the settings.

Local Exercise Leader (LEL)
Each participating sector or institute need one Local Exercise Leader, (also called Contact person). This roles is based upon the ‘exercise director/controlled’ role found within the ECDC Simulation Exercise handbook. We have been using this handbook (along with some others from OIE and WHO) to plan the exercise.

Please note that the LEL and NEL will have full disclosure regarding the exercise content at the workshop in March, and will run the exercise, rather than taking part in the exercise directly.

For OHEJP members this position has been planned to have a 2-month funding on a 44/56 basis^.

Based on the guides and instructions provided by the SimEx Team, the Local Exercise Leader will plan and facilitate their own institution’s participation.

The Local Exercise Leader should:

  • Support the NEL.
  • Be the link between SimEx Team and own institution.
  • Be the link between NEL and own institution.
  • Cooperate with local evaluator.
  • Attend the workshop held in March. This will be 2–3 days of instructions and training to understand the scenario and exercise.
  • Set up institutional objectives (optional).
  • Identify persons and fill positions in the training audience.
  • Prepare training audience and personnel for the exercise.
  • Lead the exercise and keep training audience on track.
  • Make sure training audience and exercise personnel have all necessary equipment.

National Exercise Leader (NEL)
Each participating country needs one National Exercise Leader (also called National contact).

Based on the guides and instructions provided by the SimEx Team, the National Exercise Leader is supposed to lead and coordinate their own country’s participation.

The National Exercise Leader should:

  • Adapt the exercise for national routines and procedures.
  • Coordinate Local Exercise Leaders.
  • Set up national objectives (optional).
  • Harmonize institute objectives.
  • Fill exercise personnel positions on national level.

Local evaluator (LE)
Each institute or sector should appoint a local evaluator. This person is responsible for the evaluation during and after the conduction. Together with other evaluators from their own country the Local Evaluator should create the final report. They must be able to determine if there is a need for a classified national report, and a public report to deliver to the SimEx Team.

The local evaluator should:

  • Cooperate with LEL.
  • Cooperate and coordinate with the other local evaluators from their own country.
  • Participate at a digital meeting in early April, to learn more about the evaluation process.
  • Translate the evaluation documents (if needed. Delivered in English).
  • Monitor and evaluate, and facilitate the training audience’s evaluation, during conduction.
  • Compile results and write a report.

Training audience (TA)
The scenario is an outbreak of a food-borne zoonosis and focus is on increasing mutual understanding across sectors (public health, animal health and food safety), identifying collaboration gaps, and finding new ways to cooperate.

For this to succeed, the training audience should consist of people that normally work in an outbreak related position. Below we suggest competences to be considered relevant for the conduction.

  • Epidemiologists
  • Veterinarian
  • Laboratory personnel (all sectors) *
  • Food-borne disease/medical expert
  • Communications officer (all sectors) **
  • Relevant authorities

* It is a dry exercise.

** Including one communications officer (per sector if possible) is recommended, although they would not need to join until the third part of the scenario (which will be conducted the second day).

If your organisation has a large experience from working across the three sectors, you could consider using this as an opportunity to introduce junior staff, or personnel working with outbreaks, but not normally are part of the outbreak management team. This could then be a national and/or institutional objective.

Number of participants
For the conduction to be fruitful we recommend a minimum of 2 persons per sector (public health, animal health and food safety). It is beneficial to have the same expertise from different sectors if possible, since this may add to the discussions. There is no maximum limit, but if there are more than 4 persons per sector, the logistical part may be more complicated.

Decision makers
There are several different legal systems within the participating countries. If you would require an authority or ministry to play an active role in a normal outbreak situation, it is recommended that you invite someone to represent them as well.

Missing sectors
For some countries, not all sectors are a part of the OHEJP. We strongly suggest that you invite representatives from the missing ones as a part of the training audience. Missing out on the parts where cross-sector cooperation is the primary focus will make the participation less rewarding.

For further information and enquiries email: [email protected]

simex march workshop flyer

Responsibilities for Participants: the diagram below indicates the roles involved in SimEx

simex team infographic